This policy explains what information we gather when you visit Saint Paul's Academy's website, and explains how that information is used.
It is important for you to appreciate that the website provides links to other independent sites. This policy applies only to direct accesses to the School website. You will need to consult the appropriate information on other sites for information on their policies.
Changes to this statement
Saint Paul's Academy will occasionally update this privacy statement. When we do, we will also revise the "last updated" date at the bottom of this privacy statement.
In common with most websites, this site automatically logs certain information about every request made (see below for more details). This information is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept indefinitely.
Relevant subsets of this data may be passed to computer security teams as part of investigations of computer misuse involving this site or other computing equipment in the School. Data may be passed to the administrators of other computer systems to enable investigation of problems accessing this site or of system miss-configurations. Data may incidentally be included in information passed to computer maintenance organisations working for the School, in which case it will be covered by appropriate non-disclosure agreements. Otherwise the logged information is not passed to any third party except if required by law. Summary statistics are extracted from this data and some of these may be made publicly available, but those that are do not include information from which individuals could be identified.
[You should appreciate that a log is a record of what a server sees, not necessarily what was initially sent. If a request is sent via a proxy the log file will show the proxy's address. If someone has forged your address the log file will show your address.]
A number of online forms are provided on this site. The pages containing these forms include information on how data submitted on them will be processed and used.
The following data is automatically logged for each request:
- The name or network address of the computer making the request. Note that under some (but not all) circumstances it may be possible to infer from this the identity of the person making the request. Note also that the data recorded may be that of a web proxy rather than that of the originating client;
- The username, when known during authenticated (logged in) access to the site;
- The date and time of connection;
- The HTTP request, which contains the identification of the document requested;
- The status code of the request (success or failure etc.);
- The number of data bytes sent in response;
- The contents of the HTTP Referrer header supplied by the browser;
- The content of the HTTP User-Agent header supplied by the browser;
- Logging of additional data may be enabled temporarily from time to time for specific purposes. In addition, the computers on which the website is hosted keep records of attempts (authorised and unauthorised) to use them for purposes other than access to the web server. This data typically includes the date and time of the attempt, the service to which access was attempted, the name or network address of the computer making the connection, and may include details of what was done or was attempted to be done.
Access to personal data
For the purpose of the UK Data Protection Act 1998, the 'Data Controller' for the processing of data collected by this site is Saint Paul's Academy, and the point of contact for subject access requests is our Principal Patrick Winston.
At Saint Paul's Academy, we are committed to protecting your privacy. You can travel through most of our site without giving us any information about yourself. But sometimes we do need information to provide services that you request, and this statement of privacy explains data collection and use in those situations.
Links to other sites
Collecting your personal information
We will ask you when we need information that personally identifies you (personal information) or allows us to contact you. Generally, this information is requested when you are asked to register to create a login account, before sending an online feedback form, or an online application form. When you provide your personal information, a profile is created. If you ever want to review or update your profile, simply visit Saint Paul's Academy Website and edit your personal information. We'll ask you to disclose your User ID and Password so that only you can access your profile. The Saint Paul's Academy Website assigns a personal identification number and sends it to your computer in the form of a small text file, called a 'cookie'. The use of this cookie allows you to visit other password-restricted portions of Saint Paul's Academy Website - for which you have security access - without having to sign in again.
A note to kids
Saint Paul's Academy encourages you to get permission from your parents before sending any personal information about yourself (such as your name or your email address) over the Internet, to us or to anyone else.
A note to parents
We ask that you take the time to review our policy so that you can know exactly how we collect and use information from kids, and so that you will know how you can review or request that we delete your child's information. If you ever have any questions or concerns about this policy, please contact us.
We will NOT collect use or distribute to third parties personally identifiable information without prior verifiable parental consent.
We will NOT give the child access to unmonitored chat rooms, message boards, email accounts, or other services that would give the child ability to publicly post or otherwise distribute information (such as email) to:
- Respond directly to the child's request on a one-time basis and not use that information to re-contact the child for other purposes;
- Request the name or online contact information of a parent for the purpose of obtaining verifiable parental consent or providing parental notification;
- Respond more than once from a specific request from a child (such as in the case as a child request a newsletter subscription) and not to used to re-contact the child for other purposes;
- We will use our best efforts to provide parental notification, which will include the nature and intended use as well as an opportunity of the parent to prevent the use of information and participation in the activity;
- We will NOT entice the child to divulge more information than is needed to participate in any activity, game or service. We will provide the parent a description of the specific types of personally identifiable information collected from their child upon request. We will allow the parent to refuse further use or future online collection of personally identifiable information collected from their child;
- We will provide notice to children in age appropriate terms of what personally identifiable information is to be collected;
- We will NOT provide any links to web sites that are unsuitable for children;
- We will encourage children to get their parent's permission before sharing personal information online.
We want you to be comfortable with what your child is doing on Saint Paul's Academy's Web sites. Therefore, you may contact Saint Paul's Academy at any time regarding privacy questions or concerns, or to request to review what personally identifiable information we have collected from your child. You may also contact us at any time to request that we delete your child's, and your, personally identifiable information, and/or refuse to permit further collection or use of your child's information. We will take steps to ensure that any person contacting us for a child's information is that child's parent or guardian.
Use of your personal information
We use your personal information for the primary purposes:
- To register for a login account (existing students, parents and staff only);
- To complete our feedback form;
- To complete our online application form (community entrants and whose child does not have a statement of Special Educational Need);
Control of your personal information
When you register, or otherwise give us personal information, Saint Paul's Academy will not share that information with third parties without your permission, other than for the limited exceptions already listed. ASaint Paul's Academy may send out periodic e-mails. You will be able to choose to unsubscribe to these mailings, as they may be considered an essential part of the service you have chosen.
Access to your personal information
We will provide you with the means to ensure that your personal information is correct and current. You may review and update this information at any time on www.stpaulsacademy.org.uk.
- View and edit personal information you have already given us;
- Subscribe or unsubscribe to Saint Paul's Academy email newsletters.
Security of your personal information
Saint Paul's Academy strictly protects the security of your personal information and your choices for its intended use. We carefully protect your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction. Your personal information is never shared outside the School without your permission, except under conditions explained above. Inside the website's database, data is stored in password-controlled servers with limited access. You also have a significant role in protecting your information. No one can see or edit your personal information without knowing your User ID and Password, so do not share these with others.
To ensure we are publishing content customers need and want, Saint Paul's Academy collects aggregated site-visitation statistics using cookies. When someone visits the site, a cookie is placed on the customer's machine (if the customer accepts cookies) or is read if the customer has visited the site previously. If you choose to not have your browser accept cookies from Saint Paul's Academy Web site, you will need to re-enter your personal information each time that you attempt to access information.
Last updated 9 September 2009